Due to the COVID – 19 pandemic, Government restrictions and social distancing, the RPSBS Ltd Board of Directors issues the following directives:

RPSBS Ltd. Annual General Meeting: The Annual General Meeting of RPSBS Ltd. Members scheduled for Saturday 27^th June 2020 at Sydney Airport Holiday Inn will now be held online using Zoom’s Webinar technology. The meeting will be for one (1) hour commencing at 1pm on Saturday 27^th June, 2020.

All eligible financial RPSBS Ltd. members have received an email containing the the link https://www.rpsbs.com.au/2020-rpsbsltd-agm/ on the RPSBS web site for eligible voting members wishing to register to “attend” the online Annual General Meeting of RPSBS Ltd. Members.

Registrations to attend the AGM will close at 4.00pm Friday 12^th June, 2020. The audited financials and all reports are posted on the RPSBS web site. Questions for the AGM relating to the Audited Financials or any of the reports must be submitted to the National Office by 4.00 pm Thursday 18^th June, 2020.

An AGM attendance proxy form is also available on the RPSBS web site at https://www.rpsbs.com.au/wp-content/uploads/2020/03/Annual-General-Meeting-Proxy.pdf

All State Annual Meetings for 2020 were replaced by online reporting. Audited State Financial Reports, State Chair Reports, State Treasurers’ Reports, Board Directors’ Reports, acceptance of nominees to the committee and the 2019 State Annual Meeting minutes have been posted on the relevant State web sites.

Election of State Committees: Where no ballot was required for members who successfully nominated for their State Committees, these members were elected to their respective committees as of 24th May 2020.  A ballot was required for The Victorian RPSBS Ltd State Committee and that ballot closes on Thursday 12^th June 2020 with the announcement of the newly elected committee members being made on Friday 13^th June.

Election of State Committee Office Bearers’ Meetings: The office bearers for each state committee remain as they were on April 1^st until such time as the state committee can convene an Election of Office Bearer’s Meeting.  The Western Australia office bearers will remain as at their February election until the 2021 WA State Annual Meeting.  If an office bearer resigns from their position, the Chair (or Acting Chair) will call for nominations from the State Committee members by email for that vacant position.  If a vote is needed the National Office will be informed and electronic voting will be conducted by the Board Secretary. This is necessary to guarantee voting confidentiality.

No RPSBS Judges will be removed from the RPSBS List of Judges in 2020 for failing to have attended a RPSBS Judges’ Seminar in the last three years.  All judges, however, will be required to complete and return the 2020 Judges’ Audit form in September.  It is important that all judges complete and return the audit form.

RPSBS Activities: With the restrictions being eased, Clinics, Seminars or Shows with strictly enforced limits on the number of competitors and helpers can now be held provided a state committee member is elected as Safety Officer whose duty includes ensuring all current COVID-19 safety protocols are fully implemented and that social distancing is enforced for the entire event.

Member Details: Would all members please check their details on the Studbook.  It is with regret that we have some members that we have not been able to contact. To check your details click on the following link : https://www.sammsonline.com/rpsb/studbook.cfm

All RPSBS State Committees are requested to monitor the restriction in their individual states so that meetings can be convened as soon as possible to elect their committees for 2020 and to prepare for their events.

The next Board Meeting will be held by video conference on Sunday 28^th June 2020 commencing 9.00am EST.  Deadline for submissions to the Board and all reports are due by 4.00pm Monday 8^th June 2020.